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PROCUREMENT OPPORTUNITY

T1655 - Tender for the Provision of a Document Storage and Retrieval Service

Northern Ireland Housing Executive · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:54.

Opportunity overview

The Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box at the Contractors facility. All storage of records is to be supported with a collection and delivery service, as well as possible destruction of identified records and the potential purchase of consumables. Please see the Tender Documentation for full details on this requirement.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

IRON MOUNTAIN UK LTD

Match pending…
Contract value
£1.5m
Awarded
Not supplied
Contract signed
10 Jan 2025
Award ID
001190-2025-1-1
Status
active
Location
Antrim, UK, BT41 2QN, United Kingdom

Classification

  • CPV63121000 — Storage and retrieval services
  • CPV63120000 — Storage and warehousing services
  • CPV63121100 — Storage services

Lots

  • The Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box at the Contractors facility. All storage of records is to be supported with a collection and delivery service, as well as possible destruction of identified records and the potential purchase of consumables. Please see the Tender Documentation for full details on this requirement. Additional information: The Contract will commence on the 1st February 2025 and last until midnight on the 31st January 2029. The Housing Executive has the option, entirely at our discretion, to extend the Contract for a further periods of up to and including 96 months, or part thereof.£1.1m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-04ac43
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
15 Nov 2024, 15:30

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
The Housing Executive has the option to extend this contract up to a maximum 12 year contract period, entirely at the discretion of the Housing Executive.This requirement maybe subject to re-tender depending on the Housing Executive's requirements.

Expected award period

Starts
15 Nov 2024, 15:30

Tender Period

Ends
15 Nov 2024, 15:00

Classification

Id
63121000
Scheme
CPV
Description
Storage and retrieval services

Submission terms

Languages

en

Bid Validity Period

Ends
15 Mar 2025, 23:59

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box at the Contractors facility. All storage of records is to be supported with a collection and delivery service, as well as possible destruction of identified records and the potential purchase of consumables. Please see the Tender Documentation for full details on this requirement. Additional information: The Contract will commence on the 1st February 2025 and last until midnight on the 31st January 2029. The Housing Executive has the option, entirely at our discretion, to extend the Contract for a further periods of up to and including 96 months, or part thereof.

Value

Amount
1,100,000
Currency
GBP

Renewal

Description
The Housing Executive shall have the option to extend this Contract, entirely at their discretion, by any period, or periods, up to and including 96 months from the end of the Initial Contract Period. Therefore this contract could be for a potential 12 year period.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
19.5
Criterion 2
Name
Social Value
Type
quality
Description
10.5
Criterion 3
Name
Cost
Type
cost
Description
70

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN0
Entry 2
Region
UKN0

Additional Classifications

Entry 1
Id
63120000
Scheme
CPV
Description
Storage and warehousing services
Entry 2
Id
63121100
Scheme
CPV
Description
Storage services

Published documents

Entry 1
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-418
Name
Northern Ireland Housing Executive

Roles

buyer

Address

Region
UK
Locality
Belfast
Postal Code
BT2 8BP
Country Name
United Kingdom
Street Address
2 Adelaide Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
06
Scheme
COFOG
Description
Housing and community amenities

Identifier

Legal Name
Northern Ireland Housing Executive

Contact

Name
James McErlean
Organisation 2
Id
GB-FTS-7575
Name
Royal Courts of Justice

Roles

reviewBody

Address

Locality
Belfast
Postal Code
BT1 3JF
Country Name
United Kingdom
Street Address
Chichester Street

Identifier

Legal Name
Royal Courts of Justice
Organisation 3
Id
GB-FTS-134938
Name
IRON MOUNTAIN UK LTD

Roles

supplier

Address

Region
UK
Locality
Antrim
Postal Code
BT41 2QN
Country Name
United Kingdom
Street Address
Unit 1 Meadowlands

Details

Scale
large

Identifier

Legal Name
IRON MOUNTAIN UK LTD

Contact

Award information

Award 1
Id
001190-2025-1-1
Title
Contract
Status
active

Suppliers

Supplier 1
Id
GB-FTS-134938
Name
IRON MOUNTAIN UK LTD

Related lots

1

Contracts and changes

Entry 1
Id
001190-2025-1-1
Title
Contract
Status
active
Award ID
001190-2025-1-1
Date Signed
10 Jan 2025, 00:00

Value

Amount
1,500,000
Currency
GBP

Recorded locations

  • Buyer location · Belfast · UK · BT2 8BP · United Kingdom
  • Delivery location · UKN0

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04ac43-2025-01-14T14:06:07Zcompiled ·