ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

SERVICE AND MAINTENANCE OF LOCAL EXHAUST VENTILATION SYSTEMS AND FORGES

Dundee City Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:58.

Opportunity overview

The works shall comprise the inspection, maintenance, servicing and cleaning, testing, certification and all necessary reporting procedures to the Local Exhaust Ventilation Installations and Gas Forges, associated equipment within various Dundee City Council properties

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Active Energy Solutions Ltd

2 award entriesMatch pending…
Contract value
£109.9k
Awarded
Not supplied
Contract signed
21 Feb 2025
Status
active
Location
Glasgow, UKM83, G52 4RY, United Kingdom
View 2 award IDs

008030-2025-DCC/CD/03/24-1, 013583-2025-DCC/CD/03/24-1

Classification

  • CPV50700000 — Repair and maintenance services of building installations
  • CPV50710000 — Repair and maintenance services of electrical and mechanical building installations
  • CPV50712000 — Repair and maintenance services of mechanical building installations

Lots

  • The works shall comprise the inspection, maintenance, servicing and cleaning, testing, certification and all necessary reporting procedures to the Local Exhaust Ventilation Installations and Gas Forges, associated equipment within various Dundee City Council propertiesValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DCC/CD/03/24
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
11 Nov 2024, 12:00
Description
Procurement Category Officer

Address

Street Address
Dundee City

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
yes, this will be retendered 6 month prior to expiration of contract

Expected award period

Starts
11 Nov 2024, 12:00

Tender Period

Ends
11 Nov 2024, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
50700000
Scheme
CPV
Description
Repair and maintenance services of building installations

Submission terms

Languages

en

Bid Validity Period

Ends
11 Mar 2025, 23:59

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
The successful Contractor must demonstrate that all employees assigned to this Contract currently hold basic industry standard certification such as the “Thorough Examination and testing of LEV systems.” - BOHS accredited P601 Thorough Examination and Testing of Local Exhaust Ventilation Systems. - GAS Safe Register. In addition, the Contractor will be expected to carry out repairs and remedial tasks which may involve works such as re-design of extraction hoods, duct works etc and subsequent recommissioning of systems. As such the Contractor must demonstrate that all relevant staff currently hold qualification such as: - BOHS accredited P602 Basic Design Principle of LEV Systems - BOHS accredited P604 Performance Evaluation and Management of LEV Systems - BOHS accredited W201 Basic Principle of Occupational Hygiene Any Contractor bidding for the works must currently hold as a minimum, affiliate membership of a body such as the British Occupational Hygiene Society, or equivalent as approved by Dundee City Council. All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and/or the Trade Association or equivalent.

Applies To

supplier
Criterion 2
Type
economic
Minimum
The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial strength and stability. It is recommended that Tenderers review their own Score check score in advance of submitting a Tender Submission. Where the Tenderer does not have a Score check score, or where the Tenderer does not consider that the Score check score reflects their current financial status; the Tenderer may give an explanation within the Tender Submission, together with any relevant supporting alternative evidence which demonstrates its financial strength/stability. Where the Tenderer is under no obligation to publish accounts and therefore does not have a Score check score, they must provide their audited financial accounts for the previous 2 years as part of their SPD Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract of this size. As an alternative to the above requirement but only for bidders who started trading less than 3 years prior to the return date for the Tender response set out below, those bidders must demonstrate adequate financial capacity for the Contract by the following evidence: A business plan for a minimum 3-year trading period setting out projected annual average turnover; audited or unaudited (if the company has no legal audit requirement) accounts for any years trading to date, and letter of support for the bidder’s bank setting out the level of financial support available to the business from the bank and for how long that is available. A bank letter of support should explain the amount and duration of financial support made available to the business by the bank and what information, such as a business plan for the period 01/07/2024 – 31/06/2027, was considered by the bank in deciding to make that support available. These are matters of fact not opinion so should be able to be given by any bank on the authority of their customer. It must be understood, however, that the sufficiency or otherwise of the bank letter can only be judged after submission and assessment of all Questionnaire responses so the provision of as much information as possible is encouraged. All of this information must be in terms entirely satisfactory to the Purchasing Authority. We reserve the right (but are not obliged) to seek additional clarification and/or supporting information from or about the bidder to satisfy us in this regard, for example, a bank reference. Where a Tenderer does not meet the minimum financial requirements in its own right and wishes to rely on the financial standing of a parent company, Tenderers should provide a statement that they commit to obtaining a parent company guarantee in the form attached in the Standard Documents Parent Company Guarantee. Where a consortium bid is received, the Score check score of each consortium member shall be assessed and each must achieve a Score check score of 35 or above. Where a sub-contractor material to the performance of the Contract or where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, the Tenderer may be required to confirm that the sub-contractor(s) has a Score check score of 35 or above. The Council reserves the right to request one copy of all sub-contractor last 3 financial years' audited accounts and details of significant changes since the last financial year end.
Description
Equifax Score Check of 35 or above 1a. Professional Risk Indemnity Insurance covering the failure of the bidder to use the skill and care normally used by professionals providing the services described in this tender to the level of 2,000,000 GPB in respect of each and every claim. 1b. Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10,000,000 GBP in respect of each claim, and 2. Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim

Applies To

supplier
Criterion 3
Type
technical
Description
The successful Contractor must demonstrate that all employees assigned to this Contract currently hold basic industry standard certification such as the “Thorough Examination and testing of LEV systems.” - BOHS accredited P601 Thorough Examination and Testing of Local Exhaust Ventilation Systems. - GAS Safe Register. In addition, the Contractor will be expected to carry out repairs and remedial tasks which may involve works such as re-design of extraction hoods, duct works etc and subsequent recommissioning of systems. As such the Contractor must demonstrate that all relevant staff currently hold qualification such as: - BOHS accredited P602 Basic Design Principle of LEV Systems - BOHS accredited P604 Performance Evaluation and Management of LEV Systems - BOHS accredited W201 Basic Principle of Occupational Hygiene Any Contractor bidding for the works must currently hold as a minimum, affiliate membership of a body such as the British Occupational Hygiene Society, or equivalent as approved by Dundee City Council. All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and/or the Trade Association or equivalent.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The works shall comprise the inspection, maintenance, servicing and cleaning, testing, certification and all necessary reporting procedures to the Local Exhaust Ventilation Installations and Gas Forges, associated equipment within various Dundee City Council properties

Renewal

Description
There are 2, 2 year extension options

Award criteria

Criteria

Criterion 1
Name
Resources – Contract Resourcing
Type
quality
Description
15%
Criterion 2
Name
Resources – Development
Type
quality
Description
5%
Criterion 3
Name
Continuous Improvement – Customer Care
Type
quality
Description
5%
Criterion 4
Name
Continuous Improvement – Feedback
Type
quality
Description
4%
Criterion 5
Name
Resourcing of Requirements - timescales
Type
quality
Description
8%
Criterion 6
Name
Resourcing of Requirements - disruption
Type
quality
Description
5%
Criterion 7
Name
Resourcing of Requirements – emergency call out
Type
quality
Description
10%
Criterion 8
Name
Resourcing of Requirements- Programme of works
Type
quality
Description
5%
Criterion 9
Name
Community Benefits (question 1)
Type
quality
Description
1%
Criterion 10
Name
Community Benefits (Question 2)
Type
quality
Description
0.5%
Criterion 11
Name
Fair Work First
Type
quality
Description
1.5%
Criterion 12
Name
Compliance with Specification of Requirements
Type
quality
Description
PASS/FAIL
Criterion 13
Name
CDM Construction, Design and Management Regulations 2015
Type
quality
Description
PASS/FAIL
Criterion 14
Name
Duty of Care, Health and Safety & Risk Management
Type
quality
Description
PASS/FAIL
Criterion 15
Name
Site Specific Risk Assessment and Method Statement
Type
quality
Description
PASS/FAIL
Criterion 16
Name
Health and Safety
Type
quality
Description
PASS/FAIL
Criterion 17
Name
Resourcing
Type
quality
Description
PASS/FAIL
Criterion 18
Name
Environment
Type
quality
Description
PASS/FAIL
Criterion 19
Type
price
Description
40

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Dundee City

Delivery locations

Entry 1
Region
UKM71
Entry 2
Region
UKM71
Entry 3
Region
UKM71
Entry 4
Region
UKM71

Additional Classifications

Entry 1
Id
50710000
Scheme
CPV
Description
Repair and maintenance services of electrical and mechanical building installations
Entry 2
Id
50712000
Scheme
CPV
Description
Repair and maintenance services of mechanical building installations

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-122330
Name
Dundee City Council

Roles

buyer

Address

Region
UKM71
Locality
Dundee
Postal Code
DD1 1QE
Country Name
United Kingdom
Street Address
Dundee House, 50 North Lindsay Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Dundee City Council

Contact

Name
Wendy Hall
Telephone
+44 1382433745
Organisation 2
Id
GB-FTS-114280
Name
Dundee Sheriff Court & Justice of the Peace Court

Roles

reviewBody

Address

Locality
Dundee
Postal Code
DD19AD
Country Name
United Kingdom
Street Address
6 West Bell Street

Identifier

Legal Name
Dundee Sheriff Court & Justice of the Peace Court

Contact

Telephone
+44 1382229961
Organisation 3
Id
GB-FTS-114281
Name
Scottish Courts Service

Roles

reviewContactPoint

Address

Locality
Edinburgh
Postal Code
EH113XP
Country Name
United Kingdom
Street Address
Saughton House, Broomhouse Drive

Identifier

Legal Name
Scottish Courts Service

Contact

Telephone
+44 1314443300
Organisation 4
Id
GB-FTS-45908
Name
Active Energy Solutions Ltd

Roles

supplier

Address

Region
UKM83
Locality
Glasgow
Postal Code
G52 4RY
Country Name
United Kingdom
Street Address
10 Watt Road, Hilington Park

Details

Scale
sme

Identifier

Legal Name
Active Energy Solutions Ltd

Contact

Telephone
+44 1418926690

Award information

Award 1
Id
008030-2025-DCC/CD/03/24-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-45908
Name
Active Energy Solutions Ltd

Related lots

1
Award 2
Id
013583-2025-DCC/CD/03/24-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-45908
Name
Active Energy Solutions Ltd

Related lots

1

Contracts and changes

Entry 1
Id
008030-2025-DCC/CD/03/24-1
Status
active
Award ID
008030-2025-DCC/CD/03/24-1
Date Signed
21 Feb 2025, 00:00

Value

Amount
109,897.5
Currency
GBP
Entry 2
Id
013583-2025-DCC/CD/03/24-1
Status
active
Award ID
013583-2025-DCC/CD/03/24-1
Date Signed
21 Feb 2025, 00:00

Value

Amount
109,897.5
Currency
GBP

Recorded locations

  • Buyer location · Dundee · UKM71 · DD1 1QE · United Kingdom
  • Delivery location · UKM71

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04a821-2025-04-08T11:13:48+01:00compiled ·