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PROCUREMENT OPPORTUNITY

The Provision of Event Management Services for Glasgow 850 Clyde Chorus Event

Glasgow City Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:55.

Opportunity overview

Event Management Services are required to support the planning of the Clyde Chorus. It is a multi-venue, multi-genre music event taking place in various established and bespoke venues along the River Clyde.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

DF Concerts

Match pending…
Contract value
£250k
Awarded
Not supplied
Contract signed
11 Dec 2024
Award ID
003439-2025-GCC006229CPU-1
Status
active
Location
Glasgow, UKM82, G776tu, United Kingdom

Classification

  • CPV79952000 — Event services

Lots

  • Event Management Services are required to support the planning of the Clyde Chorus. It is a multi-venue, multi-genre music event taking place in various established and bespoke venues along the River Clyde. Taking place in May 2025 celebrating Glasgow’s musical talents, the team require the services of an event management company to support all elements of the successful delivery to include but not limited to, event project management, site services, stewarding, ticketing and promotion and licensing, catering and waste and health and safety. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015£250k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
GCC006229CPU
Status
complete
Has Recurrence
No
Review Details
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
11 Nov 2024, 12:00

Address

Street Address
Glasgow City Chambers

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
11 Nov 2024, 12:00

Tender Period

Ends
11 Nov 2024, 12:00

Contract terms

Performance Terms
No KPI's only Outputs and Milestones
Has Electronic Payment
Yes
Electronic Invoicing Policy
allowed

Classification

Id
79952000
Scheme
CPV
Description
Event services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
120

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
economic
Minimum
Glasgow City Council’s Insurance Requirements are- Employer’s Liability The organisation shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of a minimum TEN MILLION (10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period. Public Liability The organisation shall take out and maintain throughout the period of their services Public Liability insurance to the value of a minimum of FIVE MILLION (5,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period. Products Liability The organisation shall take out and maintain throughout the period of their services Products Liability insurance to the value of a minimum of FIVE MILLION (5,000,000) POUNDS STERLING in respect of any one claim and in the aggregate. Glasgow City Council’s Professional Indemnity Insurance Requirements Glasgow City Council also requires that the successful bidder will retain a sufficient level of Professional Indemnity Insurance required to cover any services to be performed within the scope of the contract. The standard requirement for Glasgow City Council is: Professional Indemnity The organisation shall take out and maintain throughout the period of their services and for a further 1 year on completion of their service, Professional Indemnity insurance to the value of a minimum of TWO MILLION (2,000,000) POUNDS STERLING in respect of any one claim and in the aggregate. The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case. Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that the specified insurance will be obtained. The Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant’s economic and financial standing.
Description
Question Reference: 4B.4 - The bidder confirms the name, value and/or range of the financial ratios specified in the relevant Contract Notice are as follows- Trading Performance Ratio An overall positive outcome on pre-tax profit over a 3 year period. Exceptional items occurring in the normal course of business and non-recurring items can be excluded from calculation. Liquidity Ratios Current Ratio - Current Assets/Current Liabilities Leverage Ratio - Long-term Bank Debt/Net Worth Service Providers must achieve a score of 5 and above from a combination of above two liquidity ratios. Scoring Method: Current Ratio Range Score 0.00 to 0.80 0 0.81 to 0.90 1 0.91 to 1.00 2 1.01 to 1.10 3 1.11 to 1.20 4 1.21 and above 5 Leverage Ratio 0.01 to 19.99 5 20.00 to 39.99 4 40.00 to 59.99 3 60.00 to 79.99 2 80.00 to 100.00 1 Question Reference: 4B.6 - Concerning any other economic or financial requirements, that may have been specified in the relevant Contract Notice, the bidder declares that- Intangibles can be included for purposes of the Net Worth figure. The above ratios and minimum turnover requirements should be calculated on last set of accounts filed at Companies House. For non-UK Companies, ratios and minimum turnover should be calculated on information contained in the most recent audited accounts. Service Providers who have been trading for less than 3 years must provide evidence that they have met the above minimum financial requirements for the period during which they have been trading. Service Providers who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above. Where the Service Provider is a group of economic operators (such as a consortium), the Lead Party of that group must comply with minimum financial requirements. The Council reserves the right at its own discretion to seek such other information from the Service Provider in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Bidder’s economic and financial standing. Service Providers who are subsequently appointed to the Framework shall, during the lifetime of the Framework Agreement, inform the Council immediately of any material changes to the information provided in their submission in relation to economic and financial standing. The Council notes Regulation 60(9) and 60(11) of the Public Contracts (Scotland) Regulations 2015 and reserves the right to refuse to award a contract following a mini-competition should the Bidder no longer meet the requirements set out in this SPD. Any Service Provider that fails to achieve or exceed the criteria as stated above will be excluded at this stage. The Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant’s economic and financial standing.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
No
Description
Event Management Services are required to support the planning of the Clyde Chorus. It is a multi-venue, multi-genre music event taking place in various established and bespoke venues along the River Clyde. Taking place in May 2025 celebrating Glasgow’s musical talents, the team require the services of an event management company to support all elements of the successful delivery to include but not limited to, event project management, site services, stewarding, ticketing and promotion and licensing, catering and waste and health and safety. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Value

Amount
250,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Name
Project Team
Type
quality
Description
10
Criterion 2
Name
Customer Experience
Type
quality
Description
15
Criterion 3
Name
Operational Delivery
Type
quality
Description
15
Criterion 4
Name
Marketing and Ticketing
Type
quality
Description
20
Criterion 5
Name
Sustainability
Type
quality
Description
5
Criterion 6
Name
Fair Work First
Type
quality
Description
5
Criterion 7
Type
price
Description
30%

Contract period

Duration In Days
270

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Glasgow City

Delivery locations

Entry 1
Region
UKM82
Entry 2
Region
UKM82

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services

Published documents

Entry 1
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-73933
Name
Glasgow City Council

Roles

buyer
centralPurchasingBody

Address

Region
UKM82
Locality
Glasgow
Postal Code
G2 1DU
Country Name
United Kingdom
Street Address
40 John St, City Chambers

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Glasgow City Council

Contact

Name
Fiona Fern
Telephone
+44 1412876442
Organisation 2
Id
GB-FTS-15267
Name
Glasgow Sheriff Court and Justice of the Peace Court

Roles

reviewBody

Address

Locality
Glasgow
Postal Code
G5 9DA
Country Name
United Kingdom
Street Address
PO Box 23, 1 Carlton Place

Details

Identifier

Legal Name
Glasgow Sheriff Court and Justice of the Peace Court

Contact

Organisation 3
Id
GB-FTS-136824
Name
DF Concerts

Roles

supplier

Address

Region
UKM82
Locality
Glasgow
Postal Code
G776tu
Country Name
United Kingdom
Street Address
272 St Vincent Street

Details

Scale
sme

Identifier

Legal Name
DF Concerts

Contact

Fax Number
+44 1415664998
Telephone
+44 1415664999

Award information

Award 1
Id
003439-2025-GCC006229CPU-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-136824
Name
DF Concerts

Related lots

1

Contracts and changes

Entry 1
Id
003439-2025-GCC006229CPU-1
Status
active
Award ID
003439-2025-GCC006229CPU-1
Date Signed
11 Dec 2024, 00:00

Value

Amount
250,000
Currency
GBP

Recorded locations

  • Buyer location · Glasgow · UKM82 · G2 1DU · United Kingdom
  • Delivery location · UKM82

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04a755-2025-02-03T11:08:17Zcompiled ·