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PROCUREMENT OPPORTUNITY

EPoS systems (2025 - 2029)

TUCO Ltd · compiled

Tender information last checkedLast checked 29 Sept 2026, 18:38.

Opportunity overview

This DPS establishment is to select qualified suppliers to provide EPoS systems which include Software, Hardware, Applications and associated services. The DPS has 4 lotsLot 1 Retail EPoS systemLot 2 Restaurant EPoS systemLot 3 Self-Serve EPoS system which covers Self-serve – Retail, Self-serve - Catering and Self-serve - KioskLot 4 One Stop Shop system which covers all the above.The timetable set out in the tender document is indicative only and is subject to amendment at any time. The Authority will notify all Bidders of any changes via the In-Tend system. As the retender for this Agreement is expected to go live at the beginning of 2029 and to ensure a smooth transition from the current agreement to the new one, this DPS will not accept new submissions after the final round is closed

Classification

  • CPV48110000 — Point of sale (POS) software package
  • CPV72212110 — Point of sale (POS) software development services

Lots

  • EPOS Hardware and Software System.£16m
  • EPOS Software only.£16m
  • Retail EPoS system£450k
  • Restaurant EPoS system£450k
  • Self-serve – Retail£150k
  • Self-serve - Restaurant£150k
  • Self-serve - Kiosk£150k
  • One Stop Shop which covers all Lot 1, Lot 2, Lot 3-a, Lot 3-b and Lot 3-c£450k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CAT11072-TU
Status
active
Has Recurrence
Yes
Review Details
The authority will incorporate a minimum 10 calendar day standstill at the point information on award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address of the contracting authority of this contract notice. If an appeal regarding the award of a contract has not been successfully resolved the public contract regulations 2006 (SI 2006 No 5) provide aggrieved parties who have been harmed or at risk of harm by breach of the rules to action in the high court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Restricted procedure

Covered By

GPA

Bid Opening

Date
16 Mar 2021, 08:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Techniques

Has Framework Agreement
Yes
Has Dynamic Purchasing System
Yes

Framework Agreement

Period Rationale
NONE NEEDED
Maximum Participants
40

Expected award period

Starts
16 Mar 2021, 08:00

Tender Period

Ends
5 Dec 2028, 12:00

Communication

Contract terms

Performance Terms
See tender documents
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
72212110
Scheme
CPV
Description
Point of sale (POS) software development services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
360

Submission Method

electronicSubmission
written

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
See tender documents

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Title
EPOS Hardware and Software System.
Status
active
Has Options
No
Has Renewal
Yes
Description
To carry out a tender process for an Electronic Point of Sale EPOS Hardware and Software System. The EPOS system should offer fast, secure, and reliable payment service to suit all member needs in both retail and hospitality. The system should add value to each operation, be innovative, increase revenues, speed up transactions, boost customer engagement and enhance customer experience. Such a system will help staff work more efficiently and productively, providing innovative technology both front and back of house. EPOS hardware systems are the electronic devices used to process transactions and capture data at a point of sale. EPOS software helps to ensure accurate pricing, faster transactions, reduces human error and improves data integrity.

Value

Amount
16,000,000
Currency
GBP

Renewal

Description
to renew after 4 years.

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
EPOS Software only.
Status
active
Has Options
No
Has Renewal
Yes
Description
Lot 2 EPOS Software only.An EPOS software package to integrate with current hardware that can effectively act as the EPOS platform for the eCommerce business. the software package must integrate effectively to ensure accurate pricing, faster transactions and improve digital data. To also keep track of stock and price of items. Will require integration with other applications such as inventory management.

Value

Amount
16,000,000
Currency
GBP

Renewal

Description
renewal of agreement

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed
Entry 3
Id
Lot 1
Title
Retail EPoS system
Status
active
Has Options
No
Has Renewal
Yes
Description
Retail EPoS system. Additional information: Please refer to the documents 'SQ Note to Tenders' to aid in completion of the SQ.

Value

Amount
450,000
Currency
GBP

Renewal

Description
The contract duration is from 01/04/2025 till31/03/2027, with 2 x 12 months possible extension till 31/03/2029

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2025, 00:00

Submission terms

Variant Policy
notAllowed
Electronic Catalogue Policy
required
Entry 4
Id
Lot 2
Title
Restaurant EPoS system
Status
active
Has Options
No
Has Renewal
Yes
Description
Restaurant EPoS system. Additional information: Please refer to the documents 'SQ Note to Tenders' to aid in completion of the SQ.

Value

Amount
450,000
Currency
GBP

Renewal

Description
The contract duration is from 01/04/2025 till 31/03/2027, with 2 x 12 months possible extension till 31/03/2029

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2025, 00:00

Submission terms

Variant Policy
notAllowed
Electronic Catalogue Policy
required
Entry 5
Id
Lot 3-a
Title
Self-serve – Retail
Status
active
Has Options
No
Has Renewal
Yes
Description
Self-serve – Retail. Additional information: Please refer to the documents 'SQ Note to Tenders' to aid in completion of the SQ.

Value

Amount
150,000
Currency
GBP

Renewal

Description
The contract duration is from 01/04/2025 till31/03/2027, with 2 x 12 months possible extension till 31/03/2029

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 6
Id
Lot 3-b
Title
Self-serve - Restaurant
Status
active
Has Options
No
Has Renewal
Yes
Description
Self-serve - Restaurant. Additional information: Please refer to the documents 'SQ Note to Tenders' to aid in completion of the SQ.

Value

Amount
150,000
Currency
GBP

Renewal

Description
The contract duration is from 01/04/2025 till31/03/2027, with 2 x 12 months possible extension till 31/03/2029

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 7
Id
Lot 3-c
Title
Self-serve - Kiosk
Status
active
Has Options
No
Has Renewal
Yes
Description
Self-serve - Kiosk. Additional information: Please refer to the documents 'SQ Note to Tenders' to aid in completion of the SQ.

Value

Amount
150,000
Currency
GBP

Renewal

Description
The contract duration is from 01/04/2025 till31/03/2027, with 2 x 12 months possible extension till 31/03/2029

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 8
Id
Lot 4
Title
One Stop Shop which covers all Lot 1, Lot 2, Lot 3-a, Lot 3-b and Lot 3-c
Status
active
Has Options
No
Has Renewal
Yes
Description
One Stop Shop which covers all Lot 1, Lot 2, Lot 3-a, Lot 3-b and Lot 3-c. Additional information: Please refer to the documents 'SQ Note to Tenders' to aid in completion of the SQ.

Value

Amount
450,000
Currency
GBP

Renewal

Description
The contract duration is from 01/04/2025 till31/03/2027, with 2 x 12 months possible extension till 31/03/2029

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2025, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
uk

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
72212110
Scheme
CPV
Description
Point of sale (POS) software development services
Entry 2
Id
48110000
Scheme
CPV
Description
Point of sale (POS) software package
Item 2
Id
2
Related Lot
2

Delivery Location

Description
uk

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
72212110
Scheme
CPV
Description
Point of sale (POS) software development services
Entry 2
Id
48110000
Scheme
CPV
Description
Point of sale (POS) software package
Item 3
Id
Lot 1
Related Lot
Lot 1

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
72212110
Scheme
CPV
Description
Point of sale (POS) software development services
Item 4
Id
Lot 2
Related Lot
Lot 2

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
72212110
Scheme
CPV
Description
Point of sale (POS) software development services
Item 5
Id
Lot 3-a
Related Lot
Lot 3-a

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
72212110
Scheme
CPV
Description
Point of sale (POS) software development services
Item 6
Id
Lot 3-b
Related Lot
Lot 3-b

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
72212110
Scheme
CPV
Description
Point of sale (POS) software development services
Item 7
Id
Lot 3-c
Related Lot
Lot 3-c

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
72212110
Scheme
CPV
Description
Point of sale (POS) software development services
Item 8
Id
Lot 4
Related Lot
Lot 4

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
72212110
Scheme
CPV
Description
Point of sale (POS) software development services

Published documents

Entry 1
Id
economic2
Document Type
economicSelectionCriteria
Entry 2
Id
technical2
Document Type
technicalSelectionCriteria
Entry 3
Id
economic3
Document Type
economicSelectionCriteria
Entry 4
Id
technical3
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-5505
Name
TUCO Ltd

Roles

buyer
centralPurchasingBody

Address

Region
UK
Locality
Manchester
Postal Code
M2 7LE
Country Name
United Kingdom
Street Address
3rd Floor National House, 36 St Ann St

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
TUCO Ltd

Contact

Name
Mandy Johnston
Telephone
+44 1617133424
Organisation 2
Id
GB-FTS-5506
Name
TUCO Ltd

Roles

reviewBody
mediationBody
reviewContactPoint

Address

Locality
Manchester
Postal Code
M2 7LE
Country Name
United Kingdom
Street Address
3rd Floor National House, 36 St Ann Street

Details

Identifier

Legal Name
TUCO Ltd

Contact

Telephone
+44 1617133427
Organisation 3
Id
GB-FTS-134002
Name
TUCO Ltd

Roles

buyer

Address

Region
UK
Locality
Manchester
Postal Code
M2 5GP
Country Name
United Kingdom
Street Address
The University Caterers Organisation Limited c/o Mitchell Charlesworth, 3rd Floor, 44 Peter Street

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
TUCO Ltd

Contact

Name
Li Davies
Organisation 4
Id
GB-FTS-134003
Name
The High Court of Justice

Roles

reviewBody

Address

Locality
Strand, London
Postal Code
WC2A 2L
Country Name
United Kingdom

Details

Identifier

Legal Name
The High Court of Justice

Contact

Telephone
+44 2039368957
Organisation 5
Id
GB-FTS-134004
Name
The High Court of Justice

Roles

mediationBody

Address

Locality
London
Country Name
United Kingdom
Street Address
Strand, London

Details

Identifier

Legal Name
The High Court of Justice
Organisation 6
Id
GB-FTS-72026
Name
The High Court of Justice

Roles

reviewContactPoint

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Strand, London

Details

Identifier

Legal Name
The High Court of Justice

Recorded locations

  • Buyer location · Manchester · UK · M2 5GP · United Kingdom
  • Delivery location · UK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0292cb-2025-01-06T15:33:50Zcompiled ·